POSITION OVERVIEW

This dual-function role supports the Vice President for Research and Innovation (VPRI) by combining strategic oversight of institutional research data infrastructure with high-level executive and operational support. The position ensures data-driven decision-making across Colleges/Centers while enabling effective coordination, prioritization, and execution tracking across the VPRI's broad portfolio.

KEY RESPONSIBILITIES

Research Data & Systems Management

• Develop, maintain, and continuously improve research data infrastructure (Scopus/Web of Science integration, internal research information systems, grant/project databases)

• Establish a regular data update cycle (monthly/quarterly) with clear data ownership assigned at each Center/College

• Ensure accuracy, integrity, and standardization of research metrics; proactively flag anomalies (e.g., citation spikes, misattributed publications) before they reach leadership reports

• Build and maintain live dashboards for publications, citations, grants, and ranking indicators to serve as the single source of truth for leadership KPI reporting

• Maintain a validated master dataset mapping all research personnel to their respective Center/College

• Support benchmarking, analytics, and predictive models for research strategy decisions

• Support development of the pre-award/post-award grant management system (proposal tracking, budget monitoring, compliance milestones, reporting deadlines), ensuring seamless integration with research dashboards to eliminate duplicate manual entry

• Coordinate with Finance/Legal on compliance data fields required for donor/funder reporting

• Produce regular institutional reports and insights for leadership

• Maintain up-to-date SOPs and guidelines (data submission templates, Scopus author profiles, ORCID linkage, affiliations)

• Deliver periodic training to Center/College research coordinators on data entry standards and dashboard use

• Serve as primary point of contact for Centers/Colleges on data discrepancies and system-related questions

• Support equipment investment decisions using utilization and research-output data

• Coordinate with Marketing/Communications on public-facing research metrics

Calendar & Priority Management

• Manage the VPRI's complex, multi-layered calendar across university leadership, RMO, RISE Research Centers, and external stakeholders (partners, industry leaders, global institutions, scientists)

• Prioritize and align engagements with institutional priorities across the VPRI's multiple leadership roles

• Prepare and coordinate high-level/VIP engagements, ensuring proper sequencing, briefing readiness, and follow-up

• Anticipate scheduling conflicts and proactively manage reprioritization

Strategic Coordination & Execution Tracking

• Support coordination across RMO, Colleges, and RISE Research Centers (People, Planet, Prosperity clusters)

• Track key decisions, action items, and strategic initiatives; follow up to ensure timely execution

• Prepare progress summaries, risk assessments, and outstanding action reports

Executive Documentation & Briefings

• Prepare briefing notes, reports, presentations, and talking points for internal/external engagements

• Consolidate multi-unit inputs into clear, decision-ready materials

Cross-Functional Liaison

• Serve as key liaison between the VPRI and: (i) Director of RMO, (ii) RISE Center leadership, (iii) College leadership/faculty, (iv) internal and external stakeholders

REQUIRED QUALIFICATIONS

• Bachelor's/Master's degree in Research Administration, Information Systems, Statistics, or a related field

• 3–5+ years of experience in institutional research, research analytics, or administration/management (Higher Education, Funding Agency, or R&D context strongly preferred)

• Advanced proficiency in Excel, SQL, and Power BI

• Experience with bibliometric databases (Scopus, SciVal, Web of Science) and ranking methodologies (QS, THE)

• Understanding of research grant lifecycle (pre-award/post-award)

• Strong stakeholder management skills across multiple Centers/Colleges with competing priorities

• Proven ability to manage complex, multi-stakeholder calendars for senior leadership

• Excellent organizational skills, attention to detail, and proactive anticipation of needs

• Ability to synthesize multi-unit inputs into clear, decision-ready materials under tight deadlines

• Fluent English; Vietnamese proficiency preferred for internal coordination

PREFERRED QUALIFICATIONS

• Prior experience building institutional dashboards or research information systems

• Familiarity with research integrity/COI data considerations

• Experience in a multi-center or matrix research organization structure

• Familiarity with research ecosystems (grants, publications, industry partnerships)

• Experience supporting academic leadership or VIP/high-level engagements

We thank all applicants for their interest. Please note that only those candidates selected for interviews will be contacted.