ABOUT VINUNIVERSITY 

VinUniversity (VinUni) is Vietnam’s first private, not-for-profit university established to international standards, with the vision of becoming one of the world’s top 100 universities. Guided by its core values (EXCEL) of Empathy, Creativity, Leadership Mindset, Exceptional Capability, and Entrepreneurial Spirit, VinUni develops talent equipped to create meaningful impact in Vietnam and globally. 

Founded by Vingroup, one of Asia’s largest private conglomerates, VinUni benefits from a dynamic ecosystem spanning Industrials & Technology, Real Estate & Services, Infrastructure, Green Energy, Culture, and Social Enterprises. This ecosystem provides unique opportunities for collaboration and innovation through leading organizations such as VinFast, Vinpearl, Vinmec, Vinschool, and Vinhomes, as well as a vibrant entrepreneurial network including VinVentures, VinMotion, VinRobotics, VinSpace, and VinEnergo, etc. 

VinUni comprises 4 colleges: the College of Arts and Sciences, the College of Business and Management, the College of Engineering and Computer Science, and the College of Health Sciences. The University has established strategic partnerships with Cornell University, the University of Pennsylvania, and Nanyang Technological University to advance excellence in education, research, and innovation. 

In 2024, VinUni became the youngest and fastest university globally to achieve QS 5 Stars, earning the highest rating in nine categories: Global Engagement, Good Governance, Program Strength, Academic Development, Teaching, Employability, Facilities, Arts, and Social Impact. The University was also appointed by UNESCO as the first and only UNESCO Chair University, focusing on Environmental Leadership, Cultural Heritage, and Biodiversity. 

As a rapidly growing research-intensive university, VinUni is investing in world-class talent, research centers, and cutting-edge facilities to drive breakthroughs in Artificial Intelligence and Machine Learning, Data Science, Environmental Intelligence, Innovations in Health Sciences, Policy Development, and Sustainable Societies.

ABOUT THE POSITION

1. Report, Document, and Paperwork Management

• Consolidate and report project progress on a periodic and/or ad-hoc basis as requested by the Project Director.
• Take meeting minutes for Project Team meetings and/or meetings between the Project Director and partners/stakeholders. 
• Consolidate and review periodic (monthly/quarterly) operational reports of Clubs & Volunteers to create lists for operational funding for Clubs and allowances for Professional Volunteers, seeking approval and disbursement.
• Consolidate and report on the results/effectiveness of online & offline teaching/learning activities.
• Organize and archive documents, records, contracts, and paperwork/vouchers related to project operations.
• Draft and review documents/cooperation contracts with partners and stakeholders. Connect with and manage partners and service providers.
• Assist the Project Director in communicating project content and information to partners as well as project management personnel.

1. Admin and Logistics Support

• Assist in arranging work schedules/meeting schedules with partners for project personnel.
• Create business trip itineraries; prepare logistics for business trips (booking air tickets, hotels, etc.); draft & obtain approval for business trip decisions; process business trip advances and expense settlements.
• In charge of project administration/logistics, including office supplies; coordinating the design, production, procurement, and management of promotional gifts for the Project, partner gifts, and equipment/tools procurement for the project.
• In charge of general administrative and logistics tasks for the project.

1. Budget and Financial Management

• Formulate the Annual Budget Plan and Operational Plan under the direction of the Project Director.
• Formulate quarterly implementation budgets and submit them for Company Leadership approval.
• Prepare monthly projected budgets and seek approval from the Project Director.
• Manage, review, and execute monthly/quarterly disbursement plans.
• Review and analyze contracts related to the project’s budget/disbursement plan.
• Check and control advances, settlements, and clearings with contractors and/or procurement partners.
• Support payment and disbursement documentation for Project activities

1. Event Support: Event Budgeting & Logistics; Awarding Support

• Review estimated budgets for events, competitions, and campaigns.
• Provide logistics support for events, competitions, and campaigns.
• Prepare prize disbursement dossiers for winning contestants in English events and competitions.

1. Other Tasks Assigned by the Project Director

POSITION REQUIREMENTS

• A bachelor’s degree in any discipline.
• A passion for education.
• Demonstrate good interpersonal skills.
• Exhibit ability to multitask on a regular basis.
• Be proficient in the use of Microsoft programs such as Word, Excel, and PowerPoint.
• Exhibit friendly and professional demeanor.
• Communicate clearly, politely, and effectively.
• Work well with a range of different individuals. Proven ability to work independently as well as collaboratively on a team.
• Exhibit good organizational and time-management skills.
• Demonstrate ability to think creatively to assist in special event planning and marketing.
• The position requires good judgment, rigorous attention to detail and the ability to handle sensitive/confidential information with discretion.
• Good written and verbal communication skill in English.
• Alignment with VinUni’s core values (EXCEL): Empathy, Exceptional Capability, Creativity, Entrepreneurial Spirit, and Leadership Mindset.

We thank all applicants for their interest. Please note that only those candidates selected for interviews will be contacted.