ABOUT VINUNIVERSITY

VinUniversity (VinUni: https://vinuni.edu.vn/) is the first private, not-for-profit Vietnamese university established based on international standards. The university integrates the models of excellent international universities with the unique cultural and economic characteristics of Vietnam, to make a breakthrough in Vietnamese higher education and to become a world-class university.

VinUni has strategic collaborations with the world’s leading universities, including Cornell University and the University of Pennsylvania. These universities have become close advisors and crucial enablers in establishing the three colleges at VinUni: College of Business and Management, College of Engineering and Computer Science, and College of Health Sciences. Every aspect of the University: its curricula, research, faculty, student body, facilities, and campus life, is being developed to meet the highest standards set by the world’s leading accrediting and ranking organizations, such as ABET, AACSB, Quacquarelli Symonds (QS) and Times Higher Education (THE).

VinUni’s founding benefactor Vingroup is one of the biggest private conglomerates in Asia with the largest market capitalization value in Vietnam. As a multisector corporation, Vingroup focuses on three main areas: Technology; Industrials; and Property Services. VinUni is proud to be a part of the Vingroup ecosystem, giving its students opportunities to connect with several high quality research institutes (such as VinAI, VinBrain, and Vin BigData), pioneering industrial enterprises (such as VinFast), and leading Vietnamese companies (such as Vinpearl, Vinmec, and Vinhomes).

In September 2024, VinUni has become the youngest and fastest university in the world to achieve QS 5 stars, earning 5 stars in 9 categories: global engagement, good governance, program strength, academic development, teaching, employability, facilities, arts, and social impact.  In October 2024, VinUniversity was appointed by UNESCO as the first and only UNESCO University Chair, focusing on Environmental Leadership, Cultural Heritage, and Biodiversity.

THE OPPORTUNITY

We are seeking a Technician for the Radiology department at the College of Health Sciences, who will perform a wide range of skilled technical duties for the program.

The incumbent will act as a technician between the office, students, and external constituencies on a range of day-to-day issues, and provide support to Program Director, Associate Program Director, Academic Assistant and other members of the program as needed.

JOB DESCRIPTION

We are looking for a highly organized proactive Course Coordinator & Administrator to oversee and manage all aspects of the Radiology Training Program. This position requires a dynamic individual who can handle course administration, student and faculty management, data processing, financial oversight, vendor coordination, sponsorship management, communications, and operations management.

The ideal candidate will play a crucial role in ensuring the smooth operation of the training program by liaising with internal and external stakeholders, maintaining accurate records, supporting faculty, and optimizing processes.

KEY RESPONSIBILITIES

1. Course Administration & Student-Faculty Management

• Develop, maintain, and update course schedules, class rosters, and faculty assignments.
• Oversee student enrollment, academic records, and attendance tracking.
• Coordinate and support faculty members in preparing teaching materials, scheduling sessions, and organizing practical training.
• Act as a primary point of contact for students, addressing inquiries, course-related concerns, and administrative support.

1. Data Processing & Reporting

• Maintain and manage a comprehensive student and faculty database.
• Collect and analyze course feedback and student performance metrics to identify areas for improvement.
• Prepare reports and summaries on program effectiveness, enrollment statistics, and faculty performance.

1. Vendor Coordination & External Partnerships

• Identify, negotiate, and coordinate with vendors (printing services, catering, venue providers, logistics companies, etc.).
• Work with hospitals, clinical training sites, and medical organizations to arrange hands-on training and clinical rotations.
• Ensure compliance with institutional policies and contractual agreements with external service providers.

1. Sponsorship & Equipment Support Management

• Identify and establish partnerships with sponsors and medical equipment providers.
• Develop sponsorship proposals and coordinate funding and in-kind support for the training program.
• Work with sponsors to secure necessary medical equipment, training tools, and software to enhance learning experiences.
• Provide advisory support on integrating sponsored equipment into the program’s curriculum and practical training.
• Maintain good relationships with corporate sponsors, industry partners, and donors to ensure ongoing support.

1. Financial Oversight & Budget Management

• Oversee program budgeting, expense tracking, and cost control.
• Manage course fees, faculty payments, student financial records, and vendor payments.
• Work with the finance team to ensure proper accounting, invoicing, and financial reporting.

1. Marketing & Communications Management

• Develop and implement communication strategies to promote courses to prospective students and faculty.
• Manage the program’s website, social media channels, and email newsletters.
• Prepare and distribute announcements, newsletters, and promotional materials.

1. Graphic Design & Content Creation

• Design brochures, flyers, posters, and promotional materials for the training program.
• Collaborate with marketing teams to create visual content for digital and print media.
• Ensure all materials align with branding guidelines and institutional identity.

1. Operations & Logistics Management

• Oversee the day-to-day operations of training facilities, classrooms, and laboratories.
• Coordinate logistics for guest lecturers, faculty travel arrangements, and event setups.
• Manage procurement of learning materials, office supplies, and necessary equipment.

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree in Education, Healthcare Administration, Public health, Digital marketing, IT, Business Administration, or a related field.
• At least 1 year of experience in academic program coordination, training management, or administrative roles, preferably in the healthcare or medical education sector.
• Experience in managing sponsorships, partnerships, or fundraising is a strong plus.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills, with the ability to work with faculty, students, and external partners.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint), data management tools (REDCap, Epidata, Stata,…), and accounting software (SAP).
• Experience in graphic design tools (Canva, Adobe Illustrator, or Photoshop) is a plus.
• Knowledge of basic accounting principles, financial reporting, and budget management.
• Ability to work independently and as part of a team in a fast-paced, international academic environment.

BENEFITS

• Competitive salary and performance-based incentives.
• Professional development opportunities, including training workshops and networking events.
• A dynamic and collaborative work environment in a leading academic institution.
• Opportunities to work with top-tier faculty, researchers, and medical professionals.

We thank all applicants for their interest. Please note that only those candidates selected for interviews will be contacted.