ABOUT VINUNIVERSITY

VinUniversity (VinUni) is Vietnam’s first private, not-for-profit university established to international standards, with the vision of becoming one of the world’s top 100 universities. Guided by its core values (EXCEL) of Empathy, Creativity, Leadership Mindset, Exceptional Capability, and Entrepreneurial Spirit, VinUni develops talent equipped to create meaningful impact in Vietnam and globally.

Founded by Vingroup, one of Asia’s largest private conglomerates, VinUni benefits from a dynamic ecosystem spanning Industrials & Technology, Real Estate & Services, Infrastructure, Green Energy, Culture, and Social Enterprises. This ecosystem provides unique opportunities for collaboration and innovation through leading organizations such as VinFast, Vinpearl, Vinmec, Vinschool, and Vinhomes, as well as a vibrant entrepreneurial network including VinVentures, VinMotion, VinRobotics, VinSpace, and VinEnergo, etc.

VinUni comprises four colleges: the College of Arts and Sciences, the College of Business and Management, the College of Engineering and Computer Science, and the College of Health Sciences. The University has established strategic partnerships with Cornell University, the University of Pennsylvania and Nanyang Technological University to advance excellence in education, research, and innovation.

In 2024, VinUni became the youngest and fastest university globally to achieve QS 5 Stars, earning the highest rating in nine categories: Global Engagement, Good Governance, Program Strength, Academic Development, Teaching, Employability, Facilities, Arts, and Social Impact. The University was also appointed by UNESCO as the first and only UNESCO Chair University, focusing on Environmental Leadership, Cultural Heritage, and Biodiversity.

As a rapidly growing research-intensive university, VinUni is investing in world-class talent, research centers, and cutting-edge facilities to drive breakthroughs in Artificial Intelligence and Machine Learning, Data Science, Environmental Intelligence, Innovations in Health Sciences, Policy Development, and Sustainable Societies.

ABOUT THE POSITION

The Project Officer at the Vingroup Research and Innovation Complex (V-RIC) will support the Center Manager in implementation, coordination, and monitoring of projects and initiatives. This role requires strong organizational skills, attention to detail, and the ability to collaborate with multiple stakeholders. The Project Officer will assist in project management, finance and budgeting management, meetings and activities coordination, reporting documentation to ensure project efficiency and compliance.

The Project Officer reports directly to the Center Manager and supports the effective coordination and implementation of V-RIC’s projects and stakeholder engagement activities.

KEY RESPONSIBILITIES

Project Coordination & Administration

• Support planning, scheduling, and tracking of project activities, timelines, milestones, and deliverables.
• Coordinate with internal teams, project partners, and relevant stakeholders to ensure effective and timely project execution.
• Prepare meeting presentations, agendas, minutes, and follow-up action lists for assigned projects
• Maintain and regularly update project records, databases, and document repositories.
• Prepare regular and ad hoc reports on project progress, outcomes, and follow-up actions.
• Support the Center Manager in coordinating V-RIC’s other priorities and day-to-day activities.

Stakeholder Engagement & Coordination support:

• Coordinate meetings, working sessions, presentations, visits, and follow-up activities.

Procurement & Contract Management

• Support procurement processes for project-related expenses (excluding personnel costs): purchase requests, quotation collection, vendor coordination, and contract preparation.
• Ensure that all procurement and contracting activities comply with institutional and funding requirements.
• Monitor delivery schedules and verify completion of goods or services prior to payment processing.
• Maintain accurate and up-to-date records of all procurement documents, vendor information, and service contracts.
• Work closely with the accounting team to process payments, invoices, and reimbursements related to project activities.

Events, Marketing communication coordination

• Coordinate in organizing seminars, workshops, trainings, stakeholder engagement events, and other V-RIC’s activities.
• Manage event logistics, participant communication, presentation materials, and post-event follow-up.
• Develop content and marketing materials to promote V-RIC’s capabilities, projects, activities, and achievements.
• Coordinate with relevant departments to facilitate internal reviews, approvals, and implementation.

KEY SELECTION CRITERIA

1. EDUCATION AND EXPERIENCE

• Bachelor’s degree or higher in Business Administration,  Marketing Communication,  Project Management, or a related field.
• 2-3 years of experience in a project coordination role (Project Coordinator / Project Officer)
• Preference will be given to candidate with background in universities, research institutes or international organizations.
• Candidates holding project management certifications (such as PMP, CAPM, Agile, or Scrum) is an advantage.

1. KNOWLEDGE, SKILLS AND ABILITIES

• Proficiency in English (both spoken and written) for communication and work in an international environment.
• Strong planning, budgeting, monitoring and reporting skills.
• Detail-oriented and proactive.
• Excellent time management and multitasking skills.
• Strong sense of integrity and ability to work independently with creativity and adaptability in a fast-paced environment.
• Alignment with VinUni’s core values (EXCEL): Empathy, Exceptional Capability, Creativity, Entrepreneurial Spirit, and Leadership Mindset.

COMPENSATION & BENEFITS

The salary and benefits are competitive and commensurate with qualifications and experience.

We thank all applicants for their interest. Please note that only those candidates selected for interviews will be contacted.